Program Administrator Graduate Medical Education

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In collaboration with the Program Director, the program administrator is responsible for the accreditation, non-clinical operation and financial management of the Graduate Medical Education program. Requires a comprehensive and detailed understanding of national accreditation policies and organizational policies, as well as a high degree of initiative and independent judgment. Continually assesses and directs a wide range of programmatic planning solutions to include short and long range planning goals, recruitment, orientation, accreditation and assigned projects. The program administrator is an active member of the residency/fellowship leadership team, therefore, ultimately responsible for residents/fellows within the program.

Partners with other members of leadership to ensure continued program accreditation

Responsible for the continued oversight of accreditation, site visit preparation and execution

Serves as the system administrator of the residency/fellow data management system involving evaluations, duty hours, resident/fellow files and portfolios, call schedules, competency verification process, on and off boarding, rotation schedules, policy and procedures and curriculum updates

Creates and maintains system to comply with national accreditation requirements and requirements set by Graduate Medical Education

Oversees the residency/fellowship recruitment process including preparation for and execution of application review, interview days, and selection of candidates through NRMP, CODA, etc.

Manages and audits program budgets, resident/fellow CME budgets and financial reconciliations in accordance with the Geisinger Travel and Business Expense Policy in collaboration with Program Director and GME leadership

Tracks residency and fellowship procedure and case logs

Serves as proctor for resident/fellow Intraining-Examinations

Member of the Graduate Medical Education Network and applicable program specialty organizations

Works collaboratively with office and clinic managers in areas of residency and fellowship education and clinical intersection

Procures, updates, assigns and instructs residents and fellows of technological initiatives expected of their positions

Participates in the formulation of program policies and goals; communicates and interprets policies, procedures and regulations to resident/fellows

Acts as a liaison for residents/fellows, program leadership and GME office

Independently implement, administer, and evaluate the day-to-day activities of the residency/fellowship program by identifying and executing responsibilities, making recommendations that impact policies, program standards and ensuring compliance and follow-up as needed

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. *Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).